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Fiscal Administrator in Philadelphia, PA at Resources For Human Development, Inc.

Date Posted: 2/15/2019

Job Snapshot

Job Description

The Pennsylvania Intellectual and Developmental Disabilities Division of Resources for Human Development (RHD) is seeking a Fiscal Administrator to oversee the daily fiscal operations of a community residential program who will be directly responsible to comply with RHD fiscal policies and procedures. The Fiscal Administrator will work with the divisional fiscal group to ensure that the program expenses are properly accounted for, clients funds are secured and managed in compliance with applicable regulations. The Fiscal Administrator will ensure a timely submission of remote banking reconciliations, cash advances and pretty cash reconciliations and will be responsible for Credit Card Administration, Procurement policies and fix assets tracking in the program. A commitment to the RHD values should be demonstrated as job duties are performed.

Essential Duties and Functions

  • Review expenses in general ledger on the monthly basis and report on missing activities and errors.

  • Arrange all new vendor services, accounts and maintain tracking system. Maintain and upkeep a record of all invoices. Create and submit check requests for payments. Responsible for compliance with RHD Procurement policy.

  • Work collaboratively and professionally with program staff to follow up on any missing or unaccounted activities and report such activities to the divisional fiscal group

  • Communicate any fiscal and office issues or concerns with the ADO on a daily basis

  • Work with the RHD Accounting department and the divisional fiscal group in regards to Credit Card policy and procedures. Oversee and coordinate the management of the Credit Cards, including credit card activity monitoring for any unusual transactions, review and timely approval of transactions, coordinate card holder monthly reconciliation and receipt management, follows-up on any credit card fraud investigations and cancels cards for exiting card holders.

  • Ensure submission of paperwork for staffing changes and unit change forms.

  • Able to review the unit data in FE and Lawson for accuracy

  • Complete consumer Room and Board Contracts annually, and anytime thereafter as changes to consumer benefits occur. Process rent checks for all consumers whom RHD is not the rep payee.

  • Responsible for tracking unit property and fix assets

  • Collect completed cash advance reconciliations and T&E reimbursements from staff and complete other related reconciliation tasks as requested. Ensure that copies of completed reconciliations are filed at the office and originals are delivered to RHD Central Office in a timely manner.

  • Manage office petty cash funds and report reconciliations to the PA IDD fiscal staff.

  • Act as resource manager/super user in Lawson: assist in review and approval of employee timesheets, run Lawson reports on overtime hours and other payroll reports. Ensure supplemental pay forms are submitted for all staff as needed.

  • Work with PA IDD Division Custodial group in managing clients and custodial funds. Maintain and oversee the request, record, distribution, reconciliation and use of consumer funds (custodial) ensuring that the correct documentation is completed

  • Ensure that SSI information for all individuals is accurate, updated and shared with the appropriate persons. Ensure that the unit is in compliance with SSI regulations
  • Prepare and process bank deposits and prepare remote bank accountsreconciliations (if applicable)
  • Participate in fiscal and compliance audits

  • Attend scheduled trainings as required or assigned

  • Complete all other duties as requested


A Bachelor's Degree from with a major in Business Administration, Accounting or other related field


An Associate's Degree, with 3 years of experience in Business Administration or in Accounting.


HS/GED and Relevant Experience in Accounting or Financial field (minimum of 5 years).

Qualifications include:

  • Ability to effectively communicate both verbally and in written form. Ability to interact with all levels of staff

  • Mid to Advanced proficiency in Microsoft programs and applications

  • Self-motivated with the ability to apply and continually develop technical skills

  • Ability to take initiative and accept ownership and responsibility for assigned projects

  • Ability to establish priorities, coordinate work activities, multi-task, and meet deadlines in a dynamic, open fast-paced work environment

  • Ability to work well in a team and independently

  • Ability to support and implement RHD values and beliefs

  • Ability to travel

  • A valid driver's license and personal vehicle..

Competitive salary provided and a comprehensive benefits package is offered.

Resources for Human Development is an equal opportunity employer.  All qualified applicants will receive consideration for employment without regard to race, color, age, religion, gender, gender identity, sexual orientation, national origin, genetic information, veteran, or disability status.