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Fiscal Administrator/Office Manager in Memphis, TN at Resources For Human Development, Inc.

Date Posted: 2/5/2019

Job Snapshot

Job Description

JOB TITLE: Fiscal Administrator/Office Manager                         STATUS: Non-exempt
REPORTS TO: Program Director                                              
 
PHILOSOPHY OF SERVICES ACKNOWLEDGEMENT:
This job carries with it the obligation to respect the dignity and recognize the potential for
growth of every individual who receives or provides services and supports, to advocate for the
rights of people we support to pursue their own vision, and to be responsible stewards of our
human and financial resources in order to create an environment committed to quality. A
commitment to this philosophy of services should be demonstrated as job duties are performed.
 
POSITION SUMMARY

The Fiscal Administrator/Office Manager (FADMIN) is responsible for the development and maintenance of systems designed to assist the unit with responsibilities relative to Accounts Payable, Unit Finance Management, and Payroll. The duties are inclusive of both internal and external account management. The FADMIN will work cooperatively with the Program Director and Residential Director to ensure that all systems are properly designed and managed to fit the current and changing needs of the unit. This position is also responsible for the overall office administration, including supervision of the Fiscal Assistant/Administrative Assistant and Maintenance Coordinator.

ESSENTIAL DUTIES AND FUNCTIONS
  • Process and code all paperwork for accounts payable and accounts receivable for submission to corporate office to ensure timely payment.
  • Responsible for facilitation and submission of all applicable payments necessary to ensure all properties remain in current and good status with vendors. Collection and coalition of all required payment information will precede submission to designated corporate representative for issuance of payment.
  • Responsible for maintenance of Corporate bank accounts. Responsibilities will include a monthly submission of reconciled corporate express (reviewed and approved by Director) as well as weekly review of all consumer ledgers, personal accounts, and Rep-Payee accounts, as managed by the fiscal administrative assistant.
  • Manage and process payroll for all administrative and home staff which includes final review of all submitted timesheets as required by DOL and DIDD before forwarding to designated corporate representative for processing.
  • Provide supervision and direction to fiscal/administrative assistant for the management of consumer accounts and home budgets.
  • Assist with human resources functions, including benefits enrollment, workers comp, unemployment claims, term and change forms, and Balance Trak.
  • Manage the maintenance of the office building, equipment, vehicles, and procurement of office supplies.
  • Assist with budget development, maintenance and compliance to ensure accurate information.
  • Attend all necessary staffing, including interdisciplinary team meetings.
  • Maintains all records pertinent to their area of responsibility adhering to the confidentiality policy.
  • Performs other duties as assigned by the Program Director .
QUALIFICATIONS
  • Bachelor's Degree in a Business field, including but not limited to, finance, operations management or related field is required.
  •  4-5 years' experience in the finance and office management; 2-3 years' supervisory experience preferred.
  • Possess the ability to use good judgment in all maters and decision-making.
  • Knowledge of finance policies and procedures.
  • Knowledge of basic account practices.
  • Knowledge of purchasing and billing functions.
  • Cooperates with all state and internal evaluations.
  • Ability to communicate effectively in a courteous and professional manner.
  • Ability to prepare necessary reports and data as required for funders.
  • Proficient in Microsoft Office Suite. (Work & Excel)
  • Knowledge of Tennessee DIDD or any other regulations that facility may be under.
  • Knowledge of practices and techniques of programming for individuals with intellectual disabilities.
  • Ability to exercise judgment in interpreting and implementation programs.
  • Ability to maintain effective verbal and written communications with staff, consumers, consumers' families, and outside service providers.
  • Must be flexible, prioritize work and meet deadlines.
  • Ability to plan, organize and evaluate.
  • Ability to delegate, supervise in a RHD Values based and professional person-centered way.
 

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